Highlights
- One coordinator owns the full run sheet
- Venue shortlist within 48 h of the brief
- Hybrid streaming available as an add-on
MICE · MI-01
Conference day package
A turnkey conference day: venue, AV with an on-site technician, catering breaks, registration desk and a coordinator managing the run sheet.
Step-by-step agenda
- -1 day
Set-up & rehearsal
Room set, AV check, speaker rehearsal and signage installation.
- 07:30
Registration opens
Desk with hostesses, badges, delegate packs and cloakroom.
- 09:00
Plenary session
Technician on console; timekeeping and stage management.
- 10:30
Coffee break
Catering in the foyer with sponsor space.
- 12:30
Lunch
Buffet lunch with dietary requirements pre-arranged.
- 14:00
Breakout sessions
Parallel rooms with separate AV sets and signage.
- 17:00
Close & de-brief
Room reset, equipment strike, attendance report.
Requirements & notes
- Final programme and AV rider 14 days before
- Dietary requirements 7 days before
- Rooming and delegate list in our template
Sample schedule
| 07:30 | Registration and welcome coffee |
|---|---|
| 09:00 | Plenary sessions |
| 12:30 | Networking lunch |
| 14:00 | Breakout sessions |
| 17:00 | Close of the conference day |
FAQ
Frequently asked questions
- How long does Conference day package take and what group size does it fit?
- The module runs 1 day and is designed for 30–500 pax. Larger groups are split into parallel guided sub-groups so the pacing and audibility stay the same.
- What is included in module MI-01?
- Venue + AV and technician; Coffee breaks and lunch; Registration desk with hostesses. Everything is quoted as a net trade rate per person, with transport, guiding and entrance fees itemised in the proposal.
- Which languages can Conference day package be delivered in?
- Standard guiding languages are English, German, Polish, French, Italian and Spanish. Other languages are available on request when booked with enough lead time.
- What should we know before confirming this module?
- Final programme and AV rider 14 days before; Dietary requirements 7 days before; Rooming and delegate list in our template
- Can this module be combined with other programme blocks?
- Yes — every module is built to a fixed duration so it can be slotted into a day plan alongside other FORTravels modules. We confirm feasibility of the exact sequence and transfer times when we cost the programme.
- How do we request a quote and how quickly do you reply?
- Send the date, pax number, guiding language and any programme preferences through the enquiry form on this page. We come back with a costed proposal within two working days.
Request a quote
Enquire about MI-01 — Conference day package
Tell us your date, group size, guiding language and programme preferences — we reply with a costed proposal within two working days.