Highlights
- 24/7 duty phone throughout the stay
- Live shuttle grid adjusted to flight delays
- One consolidated invoice for all logistics
MICE · MI-04
Delegate logistics module
The invisible layer that makes an event work: airport meet & greet, shuttle grid, rooming lists and an on-site coordinator desk around the clock.
Step-by-step agenda
- Pre-arrival
Data collection
Flight manifests, rooming preferences, special needs collected in our template.
- Arrival day
Airport handling
Greeters with signage, luggage assistance, shuttle dispatch by flight window.
- Stay
Hotel desk
Coordinator desk in the lobby with printed schedules and badges.
- Stay
Shuttle grid
Timed shuttles between hotels, venue and evening locations.
- Departure
Check-out flow
Luggage room, staggered departures, boarding-pass assistance.
- Post-event
Reporting
Transfer log, no-show report and consolidated invoice.
Requirements & notes
- Flight manifest 10 days before arrival
- Changes after the 48 h cut-off may incur vehicle charges
- Hotel rooming list in our standard format
Sample schedule
| 06:00 | Airport desk opens for early arrivals |
|---|---|
| 08:00 | Shuttle grid runs to the venue |
| 12:00 | Coordinator desk in the hotel lobby |
| 22:00 | Late shuttles from evening venues |
FAQ
Frequently asked questions
- How long does Delegate logistics module take and what group size does it fit?
- The module runs full stay and is designed for any. Larger groups are split into parallel guided sub-groups so the pacing and audibility stay the same.
- What is included in module MI-04?
- Airport meet & greet; Shuttle grid and rooming lists; On-site coordinator desk 24/7. Everything is quoted as a net trade rate per person, with transport, guiding and entrance fees itemised in the proposal.
- Which languages can Delegate logistics module be delivered in?
- Standard guiding languages are English, German, Polish, French, Italian and Spanish. Other languages are available on request when booked with enough lead time.
- What should we know before confirming this module?
- Flight manifest 10 days before arrival; Changes after the 48 h cut-off may incur vehicle charges; Hotel rooming list in our standard format
- Can this module be combined with other programme blocks?
- Yes — every module is built to a fixed duration so it can be slotted into a day plan alongside other FORTravels modules. We confirm feasibility of the exact sequence and transfer times when we cost the programme.
- How do we request a quote and how quickly do you reply?
- Send the date, pax number, guiding language and any programme preferences through the enquiry form on this page. We come back with a costed proposal within two working days.
Request a quote
Enquire about MI-04 — Delegate logistics module
Tell us your date, group size, guiding language and programme preferences — we reply with a costed proposal within two working days.